During the annual membership meeting on May 11, 2022, we will vote on ratification of edits to the current OLT Constitution. An overview of the proposed changes appears below, and it is followed by a full PDF of the revised document.
What we are voting on:
ADD under ARTICLE VIII Section 2 (Board Meetings)
50 % attendance shall constitute a quorum.
ADD under Memberships
Added: Legacy membership is conveyed to any individual or estate who offers a posthumous ift of at least $5000.
Emeritus membership is conveyed to all former life members upon their passing.
Legacy membership is conveyed to any individual or estate who offers a posthumous gift of at least $5000.
Emeritus membership is conveyed to all former life members upon their passing.
Legacy membership is conveyed to any individual or estate who offers a posthumous gift of at least $5000.
Emeritus membership is conveyed to all former life members upon their passing.
$500 gift – Commercial Premier Member – this membership level includes 2 votes (member +
spouse/partner), ½ page ad in show programs, pre-show video presentations, and our web site. It also
includes 16 complimentary tickets
$500 gift – Commercial Premier Member – this membership level includes 2 votes (member + spouse/partner), ½ page ad in show programs, pre-show video presentations, and our web site. It also includes 16 complimentary tickets
DELETE Box office
Arrange to have tickets printed for shows requiring them and to have them available at the office for an adequate time prior to the production
Arrange for advance ticket sales from OLT office when appropriate
DELETE PUBLIC RELATIONS/PUBLICITY
This year the president will handle the web site
ADD PUBLIC RELATIONS/PUBLICITY
Produce digital media content to IT for OLT website and Facebook Page with accurate and current information and design (graphics, layout, artwork) and schedule posting of OLT Newsletter.
Assist in design and printing of subsidiary division production programs.
ADD HOUSE
Manage all rentals of auditorium and office at the OLT. Insure that every month all rents are collected as per rental agreements
DELETE MEMBERSHIP COMMITTEE
Maintain the online Wild Apricot Database and see that it fulfills its potential
ADD MEMBERSHIP COMMITTEE
Send admission tickets and “thank you “ notes to new and renewing members
ADD ARTISTIC DIRECTOR THIS IS A WHOLE NEW SECTION
Manage the staff for each of the plays-director, stage managers, set builders, painters, costumers. (make sure the director has people in place for their play)
“Go-Between” for director and board; director and crew “Go-Between” means interceder, intermediary, middleman, peacemaker, moderator, troubleshooter, negotiator, advisor, ambassador –
Set up a volunteer data base
Oversee the budget for each play and the spending of the money
Can be one of the representatives of the organization to the public, events, and social appearances
Oversee the insurance of cast members and update insurance company
Attend all meetings of the board of directors – not necessarily a board member, but not precluded
Schedules all events in the Little Theatre between directors and other shows that may use the venue
Qualifications
- Needs to be a past director
- Needs to have been involved in at least three areas of the theatre (directing, publicity, set building, costumes, makeup, music, finances, lighting, sound, painting, box office, recruitment)
- Has done some acting
- Skill set
- Communication skills
- Management skills
- Organized
- Some budget skills
ADD IT COMMITTEE (CHAIRMAN AND AT LEAST 2 MEMBERS) THIS IS A WHOLE NEW SECTION
IT stands for: information technology, the branch of engineering that deals with the use of computers and telecommunications to retrieve, store, and transmit data.
- Provide technical support for all OLT operations, committees, productions, and systems.
- Provide for installation, administration, backup, maintenance, training and upgrades of all OLT IT systems, platforms, and equipment
- Define and document all IT processes and procedures
- Deploy content as provided by other committees to various technical platforms
CONSTITUTION-AND-BYLAWS-20220504-DRAFT